1. Introduction International Red Diamond Club (“IRDC”, “we”, “us” or “our”) is a business and networking club for women, providing professional networking, educational events, mentoring opportunities, and community engagement initiatives.
This Privacy Policy explains how IRDC collects, uses, stores, shares, and protects personal data obtained through our website, membership applications, events, communications, social media platforms, and other activities related to our operations.
This Privacy Policy applies to: members and prospective members; event attendees, speakers, partners, and sponsors; website visitors; individuals who communicate or interact with IRDC; and any other individuals whose personal data we lawfully process. References to “you” or “your” refer to any individual whose personal data we process.
We process personal data in accordance with Data Protection Legislation, including the EU General Data Protection Regulation (EU) 2016/679 (“GDPR”), as applicable in the Republic of Cyprus.
2. Definitions Personal Data Any information relating to an identified or identifiable natural person. Processing Any operation performed on Personal Data, whether automated or not, including collection, storage, use, disclosure, or deletion. Sensitive (Special Category) Personal Data Personal Data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health data, or other data protected under applicable law.
3. How We Collect Personal Data We collect personal data: directly from you when you apply for membership, register for events, complete forms, subscribe to communications, or contact us; automatically when you visit our website or interact with our digital platforms; from publicly available sources, including professional social media platforms; and from third parties such as event partners or sponsors, where lawful and appropriate.
Failure to provide certain personal data may limit your ability to become a member, attend events, or receive services offered by IRDC.
4. Categories of Personal Data We Collect Depending on your interaction with IRDC, we may collect: Identification and Contact Information Name, title, company, address, email address, telephone number.
Membership and Professional Information Industry, professional background, business interests, leadership roles. Event and Participation Information Event registrations, attendance records, dietary preferences, accessibility requirements.
Marketing and Communication Data Preferences for receiving communications, feedback, survey responses.
Website and Technical Data IP address, browser type, device information, cookies, and usage data.
Images and Media Photographs or video recordings taken at events (with notice and/or consent).
5. Special Categories of Personal Data We only collect and process special category personal data where necessary and lawful, for example: dietary or accessibility requirements for events; health-related information required to accommodate disabilities. Such data is processed only with your explicit consent or where permitted by law and is handled with enhanced security measures.
6. Personal Data of Third Parties If you provide personal data relating to other individuals (e.g. guests, colleagues, nominees), you confirm that you have informed them of this Privacy Policy and obtained any necessary consent.
7. Purposes and Legal Bases for Processing We process personal data for the following purposes: Purpose Legal Basis Membership administration and management Contractual necessity Event organisation and participation Contractual necessity / Legitimate interest Communications and newsletters Legitimate interest / Consent Marketing and promotional activities Consent Website operation and improvement Legitimate interest Community engagement and networking Legitimate interest Security and fraud prevention Legitimate interest Legal and regulatory compliance Legal obligation Surveys and feedback Legitimate interest / Consent
8. Direct Marketing We may send you newsletters, invitations, updates, and information relevant to IRDC activities. You may unsubscribe at any time by: clicking the unsubscribe link in our emails; or contacting us directly using the details below. Unsubscribing from marketing communications does not affect essential membership or transactional communications.
9. Cookies and Website Data Our website may use cookies and similar technologies to enhance user experience and analyse usage trends. Please refer to our Cookies Policy for further details.
10. Data Security We implement appropriate technical and organisational measures to protect personal data, including: restricted access on a need-to-know basis; staff confidentiality obligations; secure IT systems and encryption where appropriate; physical security controls. While we take reasonable steps to protect data transmitted via the internet, no transmission is completely secure.
11. Disclosure of Personal Data We may share personal data with: trusted service providers (e.g. IT, event management, marketing platforms); professional advisers; event partners or sponsors (where relevant and lawful); public authorities where required by law; or successors in the event of organisational restructuring. All third parties are required to protect personal data in accordance with GDPR.
12. International Transfers Where personal data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, including standard contractual clauses or adequacy decisions.
13. Your Rights You have the right to: access your personal data; request correction or deletion; restrict or object to processing; withdraw consent at any time; data portability;
Requests may be submitted using the contact details below. We aim to respond within 30 days.
14. Data Retention We retain personal data only for as long as necessary to fulfil the purposes outlined in this Privacy Policy, comply with legal obligations, or resolve disputes.
15. Right to Lodge a Complaint If you believe your data protection rights have been violated, you may lodge a complaint with the Office of the Commissioner for Personal Data Protection (Cyprus): http://www.dataprotection.gov.cy
16. Automated Decision-Making IRDC does not use automated decision-making or profiling that produces legal or significant effects.
17. Changes to This Privacy Policy We may update this Privacy Policy from time to time. The most recent version will always be available on our website. Continued use of our services constitutes acceptance of the updated policy.
18. Contact Us For questions, requests, or concerns regarding this Privacy Policy or your personal data, please contact: International Red Diamond Club
ELIZABETH FRIEDRICH LTD
HE 464 382
THIS SECTION IS BEING UPDATED
THIS WEBSTE IS UNDER DEVELOPMENT
AT THIS STAGE NO COOKIES ARE BEING GATHERED